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AI Productivity

Notion AI GuideWrite & Organize Smarter

Notion AI is an AI assistant built into Notion — the popular note-taking and productivity app. It helps you write, edit, summarize, and brainstorm without leaving your workspace. The magic is that it works with your existing notes and can search across your entire workspace.

Key Features

Three main ways Notion AI helps you work

AI Writing Assistant

Core Feature

Generate drafts, continue writing, improve text, and change tone — all inline.

Draft generationContinue writingImprove qualityChange tone

Summarize & Extract

Productivity

Turn long documents into summaries, key points, or action items instantly.

Summarize pagesExtract tasksFind key pointsMeeting notes

Q&A Across Workspace

Knowledge Base

Ask questions about your entire Notion workspace and get AI-powered answers.

Search everythingFind answersCross-referenceInstant lookup

Why Use Notion AI

Benefits of AI integrated into your workspace

Works Where You Work

AI is built right into Notion. No switching apps, no copy-pasting.

Example: Select a paragraph, press Space, and ask AI to make it more concise.

Knows Your Content

Notion AI can search your entire workspace to answer questions.

Example: "What did we decide about the pricing strategy?" — finds relevant notes.

Instant Summaries

Turn long documents into digestible summaries or extract action items.

Example: Summarize a 20-page document into key points in seconds.

Multi-Language Support

Translate content to other languages or write in multiple languages.

Example: Translate your meeting notes from English to Spanish instantly.

Tone Adjustment

Rewrite content to be more professional, casual, friendly, or direct.

Example: Change a casual email draft to a professional tone in one click.

Database Integration

Use AI to fill in database properties, generate content for templates.

Example: Auto-generate summaries for each item in your content database.

AI Commands

Press Space or / and start typing to access these

Summarize

Create a concise summary of the content

Extract

Action items

Extract tasks and to-dos from text

Extract

Continue writing

Let AI continue where you left off

Write

Improve writing

Enhance clarity and quality

Edit

Fix spelling & grammar

Correct errors automatically

Edit

Make shorter

Condense while keeping meaning

Edit

Make longer

Expand with more detail

Edit

Change tone

Professional, casual, friendly, etc.

Edit

Translate

Convert to another language

Transform

Explain this

Simplify complex content

Transform

Best Use Cases

Where Notion AI saves the most time

Meeting Notes

Take rough meeting notes, then use AI to clean them up and extract action items.

Workflow:

Select all notes → "Summarize" + "Extract action items"

First Drafts

Start with a prompt and let AI generate a first draft you can refine.

Workflow:

"Write a project proposal for a mobile app that helps users track water intake"

Documentation

Generate documentation outlines, explain concepts, or create how-to guides.

Workflow:

"Create a step-by-step guide for onboarding new team members"

Email Drafts

Draft emails directly in Notion, then adjust the tone before sending.

Workflow:

Write a follow-up email → Change tone to "professional" → Copy to Gmail

Content Brainstorming

Generate ideas for blog posts, social media, or marketing copy.

Workflow:

"Give me 10 blog post ideas about productivity for remote workers"

Research Synthesis

Combine information from multiple pages into cohesive summaries.

Workflow:

Use Q&A: "What are the main themes across our customer feedback notes?"

Common Workflows

Meeting Notes → Action Items

  1. 1Take rough notes during meeting
  2. 2Select all notes
  3. 3Use "Fix spelling & grammar"
  4. 4Use "Extract action items"
  5. 5Assign and date tasks

Blog Post Creation

  1. 1Write topic idea
  2. 2Use "Brainstorm ideas" for outline
  3. 3Use "Continue writing" for each section
  4. 4Use "Improve writing" on final draft
  5. 5Use "Make shorter" if needed

Email Response

  1. 1Paste received email for context
  2. 2Type "Reply to this email agreeing to the meeting"
  3. 3Use "Change tone" to professional
  4. 4Copy and send

Tips for Better Results

Be Specific About Format

"Write a blog post outline with 5 sections" or "Create a bullet-point summary"

Why: Notion AI follows format instructions well.

Use Context from Your Page

Write content above your prompt, then ask AI to "Continue writing"

Why: AI uses the context of your page to generate relevant content.

Chain Commands

Generate draft → Improve writing → Make shorter → Change to professional tone

Why: Each command refines the output. Iterate to get exactly what you need.

Use Q&A for Finding Info

"When did we last discuss the pricing change?" or "What are our Q4 goals?"

Why: Q&A searches your entire workspace, not just the current page.

Provide Examples

"Write social media posts like these: [paste examples]"

Why: AI matches the style and format of examples you provide.

Pricing

Free Plan: Limited AI responses

AI Add-on: $10/member/month for unlimited AI

Bundled: Included in Plus ($12/mo), Business ($18/mo), Enterprise plans

Keep Learning

AI Writing

AI Tools

Prompt Engineering

ChatGPT

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